Application FAQs

What is the difference between a Research and Learning Application?

Research applications may focus on practical or academic career related research in Canada and/or its application.

Learning applications may focus on the development and/or implementation of career counselling related learning and development material in Canada. Method of delivery may be: short training courses, webinars, full program courses, training workbooks or manuals.

What is your Project Partnership Application process?

Individuals or organizations seeking a partnership are invited to submit a brief (two pages maximum) Letter of Intent (LOI) with an outline of the project.

Letters of intent and proposals are reviewed regularly and are considered on basis of merit, degree of alignment with CERIC’s goals and availability of CERIC resources. 

If CERIC determines the project to be within its current guidelines, interests and resource priorities, the potential partner will be invited to submit a formal proposal.

Proposals are reviewed on an ongoing basis and, if acceptable, recommended to the CERIC Board for consideration. The Board makes decisions around proposal acceptance. Board decisions are final.

How long is the review process?

The assessment and review process may take up to 16 weeks if no further details are required. If revisions or clarification are required, the process could take longer.  

What are the deadlines for submitting a Letter of Intent (LOI) or a Project Partnership Application?

In the spirit of innovation, letters of intent and Project Partnership Applications are accepted and reviewed on an ongoing basis.

Can I submit a Letter of Intent (LOI) or Project Partnership Application in English or French?

Letters of intent as well as Project Partnership Applications may be submitted in English or French.

How will I know my Letter of Intent has been received?

You will receive a confirmation by e-mail that your LOI has been received. If you sent your LOI by email, you will get a reply e-mail. If you submitted your LOI by mail, you will receive an e-mail to the e-mail address OF THE PRINCIPAL CONTACT indicated on your LOI.

How will I know if my Project Partnership Application has been accepted or declined?

You will be contacted by email or mail as to the status of your application. In the event that your application has been declined, there may be an opportunity to follow up with us around feedback. If your application is approved, you will also receive a formal letter with next steps. There is an agreement that needs to be negotiated and signed before formally moving forward with the project. 

What do you do with Project Partnership Applications that are declined?

We do not release or make public in any way, Project Partnership Applications that were not approved for support. CERIC keeps these applications on file for two years and then destroys them.  

Where can I access the Project Partnership Letter of Intent Package?

You can download the current Project Partnership Letter of Intent Packages via the CERIC website:

Upon receipt of your Letter of Intent, you will be notified if you have been approved to proceed with the preparation of a formal funding proposal.

Who can apply for CERIC Project Partnership support?

Both individuals and organizations can apply for CERIC support. Applicants can be non-profit organization(s) which need not be charitable organization(s), an individual or group of individuals, a private company, or a combination or collaboration of any of the above. CERIC’s mandate is within Canada, and funded projects must involve a Canadian partner and show impact within Canada. International collaborations are welcome with a significant Canadian component.

Do you have specific guidelines for working with individuals or for-profit organizations?

Yes, we have a set of guidelines that highlight our parameters for reasonable expectations for the purposes of a CERIC Project Partnership when working with individuals or for-profit organizations.

Do you have any guidelines around the level of support available for partnership projects?

Each Project Partnership Application is reviewed based upon its own merit. Therefore, there are no preset guidelines around support levels. We encourage you to be innovative and collaborative.

Are there any specific areas or themes that CERIC is interested in supporting?

From time to time, topical or thematic areas may be identified. However, we encourage applicants to submit their Project Partnership Application based on need and impact.

The following Practical & Academic Research priority areas have been identified:

  • Labour market information
  • Early intervention to assist children's career decision-making
  • Evaluation: Impact of policy and programs on career services
  • Intersection of diversity and work 

The following Professional Development & Ongoing Learning priority areas have been identified:

  • New emerging career development theories and career management models
  • Impact of social media on how career practitioners are doing their work
  • Entrepreneurial education and career development 
  • Impact of disability and/or mental health issues on career development

If my project idea is different from your funding priorities, will you still consider it?

Funding will not necessarily be limited to these special interest areas. If you have a career related project that promises innovation in the area of career counselling and development, please submit a Letter of Intent.

What are your guidelines around intellectual property?

CERIC recognizes that there are no simple guidelines that can manage an approach when considering project participation and of parties’ legal obligations with respect to the IP and Projects. In most general cases, CERIC need not share nor own either jointly or wholly IP arising from a project. Our preferred approach to joint exploitation of IP rights is ideally done through a licensing mechanism with our project partner owning the actual IP; this applies both during the term of the partnership and to any intended use of the IP after the partnership dissolves. Please refer to our guidelines for working with individuals or for-profit organizations which elaborates further.

Do you have Ethical Research Guidelines?

Yes, we do. You can download them below as well as a sample consent statement form.

What is the policy around administrative fees & in-kind costs?

All costs must be detailed including administrative and in-kind costs. In-kind contributions are encouraged. Projects will be assessed on a case-by-case basis. Researchers are encouraged to be collaborative.

Our project is expected to generate some revenue. How can we treat this within our proposal?

We look at this on a case-by-case basis. Models we have used in the past include: cost recovery, revenue sharing, royalty basis. We normally connect this discussion with that of intellectual property and licensing where appropriate. You are encouraged to be innovative and open to options. Please refer to our Guidelines for Working with For-Profit Organizations which presents some options for your consideration.

What background work do I need to do for my project Letter of Intent?

We want to see clarity around how the need you have identified was determined. Do a thorough literature review around your project topic. We have some initial literature reviews around our funding priorities as a starting point. We suggest you Google around for similar projects or products. Is your project sufficiently unique? Are you building on existing research or other work?

Is there someone I can call if I need clarification/assistance with my Project Partnership Application?

Yes. You can contact Riz Ibrahim, Executive Director, who can assist you with your queries.

Where do I send the Letter of Intent and Project Partnership Application?

Please address all letters of intent, proposals and questions to: 

Canadian Education and Research Institute for Counselling

18 Spadina Road, Suite 200
Toronto ON  M5R 2S7
Phone: 416.929.2510
Fax: 416.923.2536 

While we will accept LOIs and proposals by mail, submission via email is preferred. Hard copies of Letters of Support are acceptable though scanned and/or email submissions are preferred. Please send to