WHAT IS THE DIFFERENCE BETWEEN A RESEARCH AND LEARNING APPLICATION?
Research applications may focus on practical or academic career-related research in Canada and/or its application.
Learning applications may focus on the development and/or implementation of career counselling-related learning and development material in Canada. Method of delivery may be: short training courses, webinars, full program courses, training workbooks or manuals.
WHAT IS YOUR PROJECT PARTNERSHIP APPLICATION PROCESS?
Individuals or organizations seeking a project partnership are invited to complete the online Letter of Intent (LOI) form with an outline of the project.
Letters of intent are reviewed regularly by staff.
If CERIC determines the project to be within its current guidelines, interests and resource priorities, the potential project partner will be invited to submit a full application via our online system.
Proposals are reviewed on an ongoing basis by staff and may include additional feedback from the one or more of its Advisory Committees. If deemed acceptable, the project partnership proposal is recommended to the CERIC Board for consideration. The Board makes decisions around proposal acceptance. Board decisions are final.
HOW LONG IS THE REVIEW PROCESS?
The assessment and review process may take up to 16 weeks if no further details are required. If revisions or clarification are required, the process could take longer. Email notification about the status of your application is provided at each step of the process.
WHAT ARE THE DEADLINES FOR SUBMITTING A LETTER OF INTENT (LOI) OR A PROJECT PARTNERSHIP APPLICATION?
In the spirit of innovation, letters of intent and Project Partnership Applications are accepted and reviewed on an ongoing basis.
CAN I SUBMIT A LETTER OF INTENT (LOI) OR PROJECT PARTNERSHIP APPLICATION IN ENGLISH OR FRENCH?
Letters of intent as well as Project Partnership Applications may be submitted in English or French.
HOW WILL I KNOW MY LETTER OF INTENT HAS BEEN RECEIVED?
You will be notified via a system generated email that your LOI has been successfully submitted. The email will be sent to the PRINCIPAL CONTACT indicated in your LOI submission.
HOW WILL I KNOW IF MY PROJECT PARTNERSHIP APPLICATION HAS BEEN ACCEPTED OR DECLINED?
Once you have completed your Project Partnership Application, and hit SUBMIT, you will be notified via a system generated email that your submission has been successfully received. You will be contacted via email should further clarification to your Application be required.
You will be contacted via a system generated email as to the status of your Application, once received and reviewed. In the event that your application has been declined, there may be an opportunity to follow up with us around feedback. If your application is approved, you will also receive a formal letter with next steps. There is a Legal Agreement that needs to be negotiated and signed before formally moving forward with the project.
WHAT DO YOU DO WITH PROJECT PARTNERSHIP APPLICATIONS THAT ARE DECLINED?
We do not release or make public in any way Project Partnership Applications that were not approved for support. CERIC keeps these applications on file for two years and then destroys them.
WHO CAN APPLY FOR CERIC PROJECT PARTNERSHIP SUPPORT?
Both individuals and organizations can apply for CERIC support. Applicants can be non-profit organization(s) which need not be charitable organization(s), an individual or group of individuals, a private company, or a combination or collaboration of any of the above. CERIC’s mandate is within Canada, and funded projects must involve a Canadian partner and show impact within Canada. International collaborations are welcome with a significant Canadian component.
DO YOU HAVE SPECIFIC GUIDELINES FOR WORKING WITH INDIVIDUALS OR FOR-PROFIT ORGANIZATIONS?
Yes, we have a set of guidelines that highlight our parameters for reasonable expectations for the purposes of a CERIC Project Partnership when working with individuals or for-profit organizations.
IS THERE ANY SUPPORT PROVIDED FOR MARKETING OR DISSEMINATION OF PROJECT OUTCOMES OR OUTPUTS?
Yes, we have created a set of Project Partner Marketing Guidelines to support you in successfully publicizing the outcomes and promoting the resources produced through the project.
DO YOU HAVE ANY GUIDELINES AROUND THE LEVEL OF SUPPORT AVAILABLE FOR PARTNERSHIP PROJECTS?
Each Project Partnership Application is reviewed based upon its own merit. Therefore, there are no preset guidelines around support levels. We encourage you to be innovative and collaborative.
ARE THERE ANY SPECIFIC AREAS OR THEMES THAT CERIC IS INTERESTED IN SUPPORTING?
From time to time, topical or thematic areas may be identified. However, we encourage applicants to submit their Project Partnership Application based on need and impact.
The following priority areas have been identified:
- Career practitioning with social and economic impact
- Impact of career services on policy and programs
- New emerging career development theories and career service models
- Shifting career mindsets and the role of career development professionals in evolving times
IF MY PROJECT IDEA IS DIFFERENT FROM YOUR FUNDING PRIORITIES, WILL YOU STILL CONSIDER IT?
Funding will not necessarily be limited to these special interest areas. If you have a career-related project that promises innovation in the area of career counselling and development, please submit a Letter of Intent.
WHAT ARE YOUR GUIDELINES AROUND INTELLECTUAL PROPERTY?
CERIC recognizes that there are no simple guidelines that can manage an approach when considering project participation and of parties’ legal obligations with respect to the IP and projects. In most general cases, CERIC need not share nor own either jointly or wholly IP arising from a project. Our preferred approach to joint exploitation of IP rights is ideally done through a licensing mechanism with our project partner owning the actual IP; this applies both during the term of the partnership and to any intended use of the IP after the partnership dissolves. Please refer to our guidelines for working with individuals or for-profit organizations which elaborates further.
WHAT ARE YOUR EXPECTATIONS AROUND PARTNERSHIP PROJECT MONITORING AND REPORTING?
We normally ask project partners to submit periodic reports over the project lifecycle (usually an update via email). In addition, for larger or longer project, we ask may ask for interim, milestone or phase reports. For all project partnerships there is a public facing project final report – this is a report about the “doing” of the project which consists of a) Final report of the project proceedings connecting the project intent, as specified in the proposal, with the project outcome(s); b) Evaluation of the project outcomes, and c) Financial reporting.
Through our online system, project partners are notified when a report is due. Reports are submitted online.
WHAT IS THE POLICY AROUND ADMINISTRATIVE FEES & IN-KIND COSTS?
All costs must be detailed including administrative and in-kind costs. In-kind contributions are encouraged. Projects will be assessed on a case-by-case basis. Researchers are encouraged to be collaborative.
OUR PROJECT IS EXPECTED TO GENERATE SOME REVENUE. HOW CAN WE TREAT THIS WITHIN OUR PROPOSAL?
We look at this on a case-by-case basis. Models we have used in the past include: cost recovery, revenue sharing, royalty basis. We normally connect this discussion with that of intellectual property and licensing where appropriate. You are encouraged to be innovative and open to options. Please refer to our Guidelines for Working with For-Profit Organizations which presents some options for your consideration.
WHAT BACKGROUND WORK DO I NEED TO DO FOR MY PROJECT LETTER OF INTENT?
We want to see clarity around how the need you have identified was determined. Do a thorough literature review around your project topic. We have some initial literature searches around our funding priorities as a starting point, and some projects as well as the Canadian Career Development Researcher Database, which explores who is doing what research in the country. We suggest you Google around for similar projects or products. Is your project sufficiently unique? Are you building on existing research or other work? Who are key stakeholders in the space you are interested in? Who may be potential collaborators or partners in your project?
Our Project Partnership Application requires the submission of three (3) Letters of Support from stakeholders who share the need for the project and would be impacted by your project. It is advisable to start to look at such stakeholders early in the process.